🏫 Classroom Manager Help

Class Overview

Dashboard tab, left column. All students ranked by points with colored progress bars.

Green = on track. Red = below Check In threshold. 🏖️ = vacation. "Off" = non-school day.

Tapping a student

Tap any row to open the award popup:

Tap a behavior to award/deduct instantly. Popup closes, points update live.

Behaviors come from your list (manage via Quick Award → ⚙️ Manage).

📅 Schedule = set school days. 🏖️ Vacation = set vacation dates.

Quick Award

⚡ Quick Award tab: pick a behavior, then tap a student.

How it works

1. Open ⚡ Quick Award tab
2. Behaviors split into Positive (green) and Negative (red)
3. Tap a behavior — highlights, shows "Tap student: [name] (+N)"
4. Tap a student card OR use dropdown + "Award"
5. Points award instantly, total updates

Managing behaviors

⚙️ Manage: add/edit/delete behaviors (name, icon, points, reward/deduct).

Quick Actions (Dashboard)

• 👏 Whole Class +5: Awards +5 to all students
• 📝 Batch Award: Opens Quick Award tab
• 📊 Weekly Report: Opens Reports tab
• 📎 Parent Share: Opens Reports tab

Check In

Dashboard, right column, red left border. Flags students needing attention.

• Students below your thresholds (name, points, reason)
• 🔥 Streaks at Risk — active streaks, no activity today

Configuring

Tap ⚙️ Settings. 4 signals:

1. Low points — below N (default 50)
2. Absences — N+ days (default 2)
3. Subject avg — below N% (default 70)
4. GPA — below N (default 2.0)

Seating Chart

Below Class Overview on Dashboard. 5-column grid. Tap seat to award.

1. Each seat: first name + points
2. Green border = on track. Red = needs attention.
3. Tap — same award popup opens
4. Seat flashes green/red as confirmation

Edit layout

1. ✏️ Edit Layout (top right)
2. Drag seats to rearrange
3. Done — layout saves to your account (co-admins have their own separate layout)

My Classes

Organize students by period or section. Classes control what you see everywhere else.

Creating a class

1. 📚 My Classes tab → + Add Class
2. Enter: Class Name (e.g. "Period 2 - Math"), Period, Grade Level, Room Number
3. Save — card appears with colored left border

Assigning students

1. Tap View Roster → on the class card
2. See current roster with Remove buttons
3. Tap Assign Students — checkboxes for all unassigned students
4. Check students (or Select All), save

How classes connect

• Class switcher (dropdown above tabs) — when you pick a class, ALL tabs filter to only those students: Dashboard, Quick Award, Attendance, Reports, Progress
• Roster Import — select a class before pasting names and they auto-assign
• Deleting — unassigns students. Points, grades, attendance, history untouched. Students still in "All Students."

• Multiple classes — one student can be in many. Useful for teachers who see the same kid in different periods.

Attendance

Mark daily attendance per student. Data feeds into Check In alerts and Progress reports automatically.

How to mark attendance

1. Open the ✅ Attendance tab
2. Today is pre-selected. Use date picker to view/edit past days.
3. Each student: 4 buttons (✅ Present, ❌ Absent, ⏰ Late, 📝 Excused)
4. Tap any status — saves immediately, button highlights.
5. ✅ Mark All Present to bulk-mark everyone.

How attendance connects

• Check In — "Absences this week" signal uses this data. No attendance marked = no absence alerts fire.
• Progress tab — Attendance Rate % column in the comparison table comes from here.
• Class switcher — filtering by class shows only that class's students.
• Schedule/Vacation — students on vacation still appear; mark them Excused if you want.

Gradebook, Grades & Subjects

Three tabs: Subjects (courses), Grades (scores), Gradebook (GPA + report cards).

Step 1: Run the Setup Wizard

Before entering grades, run the Quick Setup Wizard from the Gradebook tab. Tap ⚙️ Gradebook Setup. The wizard has 3 sections (each with a checkbox to include/skip):

1. 🎓 School Year — name (e.g. "2025-2026 School Year"), start month, end month
2. 📅 Grading Periods — pre-filled with Semester 1 and Semester 2 (dates editable). Add more with "+ Add Period". First period is auto-set as active.
3. 📊 Grade Scale — pre-filled A-F scale (A=90-100/4.0, B=80-89/3.0, C=70-79/2.0, D=60-69/1.0, F=0-59/0.0). Edit letters, percentages, and GPA values. Add custom grades with "+ Add Grade".

Tap ✓ Confirm & Start Using Gradebook to save. Everything is editable later.

Step 2: Create Subjects

📦 Subjects tab → + Add Subject (name, icon, color). Or tap "Load Defaults" for common subjects (Math, Science, English, etc.).

Step 3: Enter Grades

📝 Grades tab:

1. + Add Grade: pick student, subject, assignment name, score out of max, date
2. 📋 Bulk Entry: create one assignment, then enter scores for all students on one screen. Runs as individual inserts — if you run bulk entry twice with the same assignment name, students get duplicate entries. Delete extras from the grades list if this happens.

Grades organize by grading period. Switch periods with the dropdown. Create new ones with + New Semester. Mark the current one with ✓ Set Active.

Step 4: View GPA + Report Cards

📚 Gradebook tab shows each student with a GPA badge (green ≥3.5, yellow ≥2.5, red below) and per-subject letter grades + percentages. Report Card buttons generate a printable page per student.

Time Log tab

⏱️ Time Log: record instructional hours per student per subject. Tap + Log Time, select student, subject, duration (minutes), date, optional notes.

Lesson Plans

Plan your teaching week and track what you've actually covered.

Creating a lesson

1. 📅 Lessons tab → + Add Lesson
2. Title (e.g. "Ch. 5 Fractions"), Description/materials, Date, Duration (min)
3. Save — card appears on the grid

Tracking status

Each card shows a colored badge. Tap to advance:

• Planned (gray) — not started
• In Progress (blue) — tap "Start"
• Completed (green) — tap "Done"
• Skipped (red) — tap "x"

How lessons connect

• Subjects — the Classroom Manager lesson form does NOT link to subjects (Title/Description/Date/Duration only). Subjects are used by Grades and Time Log, not Lessons here.
• Time Log — after finishing a lesson, log actual instructional time per student in Time Log
• Progress tab — Total Hours comes from Time Log, Grade Avg from Grades, Attendance Rate from Attendance. The Progress tab is free to open, but its data requires Plus features to populate (free users see an empty table).

Roster Import

Add 30 students in seconds. Paste from a spreadsheet, class list, or any text.

How to import

1. 👥 Roster Import tab
2. Optionally select a class (imported students auto-assign to it)
3. Paste names — one per line
4. Tap Import Students
5. Result: "Created: X. Skipped: Y (duplicates or limit)."

How it connects

• Classes — pick a class first = students created + assigned in one step. Skip it = they appear in "All Students" for manual assignment later.
• Duplicates — exact name match = skipped. No doubles.
• Limit — free accounts: 5 students total (not 5 per import — 5 across your whole account). Once you hit 5, additional names are skipped regardless of how you add them.

Behavior Reports

Per-student branded reports showing behavior over time. Share with parents via link — no login needed.

Generating

1. 📊 Behavior Reports tab
2. Select student + period (7/14/30 days)
3. Optional teacher notes (shown on report)
4. 📊 Generate Report — opens printable page in new tab

What's in the report

• PointWiseSystem header with student name and date range
• Stat boxes: Points Earned, Tasks Completed, Active Days
• Top Behaviors table: behavior, times completed, total points
• Daily Activity table: each day with tasks and points
• Print/PDF button built in

Sharing with parents

1. Tap 🔗 Generate + Get Share Link
2. URL appears — tap "Copy Link"
3. Send to parent (email, text, etc.)
4. They view in browser. No account. No app.
5. You see "viewed at" timestamp when they open it.

How reports connect

• Points — all awards from Class Overview, Seating Chart, Quick Award, and Whole Class +5 feed in. A student marked Present but given zero points that day shows as inactive.
• Active Days = days with at least one point awarded (not attendance)
• Class switcher — student dropdown filters to selected class
• Quick Actions on Dashboard — "Weekly Report" and "Parent Share" buttons jump here

Schedule & Vacation

Control when each student participates. Both accessed from the student award popup (tap student in Class Overview or Seating Chart → buttons at bottom).

📅 Schedule (school days)

1. Tap student → 📅 Schedule
2. 7 day toggles (Mon-Sun). Default: Mon-Fri on.
3. Turn off days they don't attend (e.g. Tue/Thu off for MWF student)
4. Save

On off-days: "Off" badge shows, task cells show dashes, streaks unaffected.

🏖️ Vacation (extended absence)

1. Tap student → 🏖️ Vacation
2. Start date, optional end date, optional reason
3. Save

While on vacation: 🏖️ badge, tasks paused, streaks frozen. End early: tap student, clear dates, save.

How schedule/vacation connects

• Dashboard table view — off-days show dashes, vacation shows badge
• Seating Chart — vacation students still appear but can't receive awards
• Check In — vacation students excluded from "needs attention"
• Reports — Active Days only count school days minus vacation
• Attendance — separate system. You can still mark attendance for scheduled-off students if needed.

FAQ

How to open?

🏫 Classroom Manager button in dashboard header.

Award points?

3 ways: (1) Tap student in Class Overview/Seating Chart. (2) Quick Award tab. (3) Whole Class +5.

Add behaviors?

Quick Award → ⚙️ Manage.

Multiple classes?

Yes, students can be in many.

Delete a class?

Students unassigned, not deleted.

GPA?

Grade scale in Gradebook Setup. Calculates automatically.

Parents need account?

No. Share link works without login.

Locked tabs?

Require Classroom Plus. See pricing →